- Immediately contact your manager and VSC’s Risk & Safety Department Representative.
- If not present, the Field Superintendent/Supervisor must go to the jobsite as soon as possible.
- The most senior VSC employee at the jobsite must participate in the OSHA inspection.
- VSC’s representative must attend the OSHA “Opening Conference” where he/she will:
- Take notes on why OSHA is conducting the investigation;
- Obtain the OSHA compliance officer’s business card/contact information and accept any brochures that are provided.
- Take notes on why OSHA is conducting the investigation;
- Obtain the OSHA compliance officer’s business card/contact information and accept any brochures that are provided.
- VSC’s representative must participate in the OSHA job-site walk around, and:
- Document the OSHA compliance officer’s inspection of VSC exposures or violations indicated.
- If the OSHA compliance officer takes photos or video of any VSC job task, work zone, tools, materials, equipment or VSC property – VSC’s representative must also take photos.
- Take photos and make notes of any corrective actions performed by, or on behalf of VSC.
- If the OSHA compliance officer offers advice or direction on how to correct a violation, the VSC representative must immediately comply.
- Stop VSC operations and remove VSC employees from any identified hazard until it is corrected.
- The OSHA compliance officer may interview any VSC employee at the jobsite but the employee has the option to not agree to participate in an interview.
- VSC cannot stop an employee from voluntarily speaking with an OSHA compliance officer.
- The information shared with the OSHA compliance officer by the VSC employee is confidential and can only be disclosed voluntarily by the employee!
- If the OSHA compliance officer asks for documentation of an employee’s training and/or VSC’s Health & Safety program, and it is not at the job-site, it must be provided within 1 business day – so make sure you advise the District Office and VSC’s Risk & Safety Department.
- If VSC is cited for a violation VSC’s representative must attend the Closing Conference and document all proposed violations and comments that affect VSC.
- If VSC has a subcontractor at the jobsite the subcontractor has to have their own representative attend the Opening Conference/Walk-Around/Closing Conference.
- VSC’s representative must take notes of any hazard or violation directed to a VSC subcontractor who is performing work for VSC.
VSC Risk Management Team offers competent person training in OSHA 10 & 30 hour classes. Training includes how to participate in a compliance inspection and what hazards OSHA would be looking for and how to avoid them BEFORE they show up.